Governance and accountability

Trust is not requested — it is organised

A community event mobilises resources that, in a sense, belong to an entire community. That is why we have made accountability an operating principle: every commitment is written down, monitored and justified.

1formal agreement per partnership

1joint monitoring committee

100%of expenditure backed by supporting evidence
Commitment

Our three pillars

A simple, clear and verifiable framework

Funders and companies know it well: the main risk in a community project is not intent, it is execution. Our governance addresses precisely that risk.

Formal agreement

Each partnership is governed by a written agreement specifying the purpose of the support, amounts or contributions, benefits, timeline and reporting arrangements.

Joint monitoring committee

A committee of festival and partner representatives oversees delivery, approves key milestones and decides on any adjustments.

Documented supporting evidence

Invoices, receipts, attendance lists and photos are archived and made available to the partners concerned.

Accountability cycle

From first commitment to final report

Every partnership follows a six-step cycle, designed so that no commitment is left without a record or a report.

Scoping

Shared definition of objectives, scope of support and expected indicators.

Signing the agreement

Written formalisation of mutual commitments and oversight arrangements.

Setting up the joint committee

Appointment of members, meeting schedule and approval procedures.

Traceable delivery

Every expense and action is backed by supporting evidence.

Measurement

Collection of participation data and results per activity, based on registrations.

Review and reporting

Report delivered to partners and public summary of key indicators.

What sets our approach apart

	Conventional event sponsorship	BI-WÔRI partnership
Framework	Often an informal agreement limited to visibility	Written agreement specifying purposes, benefits and reporting
Monitoring	Little or no follow-up after the event	Joint monitoring committee including the partner
Justification	Supporting documents rarely shared	Documented, archived evidence accessible to the partner
Measurement	Approximate attendance figures	Indicators distinguishing targets, estimates and measured results
Duration	One-off commitment	Multi-year trajectory, edition after edition

Organisation

Who runs the festival?

The BI-WÔRI Festival is run by the Douassoh Foundation and led by an organising committee that includes representatives from the region.

Lead organisation	Douassoh Foundation
Legal status	[to be specified]
Organising committee	Membership to be published after approval
Partnerships contact	[name and contact to be confirmed]

Reference documents

These documents will be made available to partners and funders, on request or as downloads.

Foundation statutes

Available on request.

Model agreement

Available on request.

Joint committee charter

Being drafted.

Edition review

Published after each edition.

The Festival

Programme

Get Involved

Partners